To many people, high school was a time when their best memories and friends were made. After so long, it makes sense for some people to want to relive these memories and reconnect with old friends. That’s what a School Reunion is for! However, the process of organizing such an event, from inviting people who may be on the other side of the country to booking a good time or place for everyone, may feel intimidating.
This is where our School Reunion checklist can help. At Easy Event Planning, we work to make the process of planning events as easy as possible. It’s literally in our name. Below is a step-by-step guide on how to plan your school reunion as well as a countdown on what you need to do in the last minutes before the big event. With this template, you can relive your fondest high school memories without a hitch.
Here’s why our checklists are guaranteed to relieve all your planning anxieties:
5 Reasons to Love Our School Reunion Checklist
1. Automatic Timeline
What can make most other checklists hard to work with is how inflexible they are. However, our checklists automatically plan a timeline for you depending on your start date and how much time you’ve given yourself. For example, let’s say you’re planning on having your reunion take place sometime in July, right in the middle of Summer Vacation. You can enter the event’s planned date straight in the designated cell on the EEP checklist.
As soon as you’ve entered that date, all the tasks already inputted into the sheet will adjust their deadlines to dates ideal to your event timeline. No need to fret over manually writing down when you need to get everyone’s invites together or when you need to book a nice beachside hotel. That way, all of the tasks that you want to complete before, during, and after your event have a reasonable time frame to be done, and you won’t feel like you’re behind before you’ve even started.
2. Easy Viewing
The checklists also have several features that allow for an easy viewing experience. Tasks will be color-coded to indicate completion or status. For example, if you finished planning the guest list, just click on the checkbox next to it and the row will be turned green to mark its completion. If you still need to organize a nostalgic playlist soon, the date will turn yellow to alert you of an approaching due date. If you haven’t already rented a photo booth by the planned due date, the date will turn red to remind you of something you urgently need to get done.
3. Resource Links
- There will be several links provided to aid you in the respective tasks. These links include:
- Links to online applications like a Save-The-Date e-card
- Links to vendors like caterers and photographers to hire
- Links to checklists for other related events. Perhaps your reunion also doubles as a beach party or a game night. In any case, we’ve got you covered.
- The respective budget sheet for this event
4. Easy to Share and Edit
Our checklists function from Google Drive, so they can be shared with and edited by anyone who has a Gmail account.
5. Additional Instructions:
- Let’s say that you decide that yearbooks aren’t enough for reliving memories, so you request family photos for good measure. To group the two together, you can just simply overwrite “yearbooks” with “memorabilia” in that specific task box. The due date of this task will not be changed.
- Now let’s say that a fellow alumnus suggests a tour of your alma mater. To add this new task to your checklist, all you need to do is:
- Right-click on the number of the row immediately above or below where you want to add the task. Then click ‘insert one above/below’ accordingly.
- Then merge the three cells within the task box area for uniformity.
- Important note: This new task will still need to have a due date applied to it. Once you add the due date, it will be color-coded accordingly. Once that’s done, it’s recommended that you assign someone to this task as soon as possible.
- If you decide that physical invitations are obsolete and instead want online invitations, you can just delete the former task from the checklist. Just right click on that task’s row number and click “delete row”.
- Assigning people to tasks is easy. Just type their names in a task’s “person assigned” box
- Numerous filtering techniques can also be used to check on specific parts of the checklist. If you need to see what still needs to get done, just click the triangular button on the ‘DONE?’ heading and select ‘FALSE’. If you want to see if a fellow alumnus is pulling their weight, click the triangular button on his name in the ‘Person Assigned’ heading. To see a specific task type, like ‘guests’ for instance, click the triangular button on ‘Task Type’ and select ‘guests’.
Reconnecting with old friends you haven’t seen in years may not be the easiest thing to do. However, rest assured that this School Reunion checklist will make such a task much less daunting for you. All you need to worry about now is making new memories with old friends!
If you enjoyed using this checklist, then check out our checklists for other events.