How to Find a Corporate Meeting Space
Need to rent a meeting room for your next presentation or event? Our database can help you choose the perfect corporate meeting space for your event, whether you are specifically looking for a hotel meeting room, library, educational facility or classroom rental. Just submit a quick quote request to get started and we'll connect you with hotels and other meeting venues that meet your needs at no cost.
How Much Meeting Space Do I Need?
To determine the size of the meeting space you will need to hold your meeting there are a couple of factors that you should consider. The first, is the number of people attending, a 150-200 sq. ft. room will comfortably hold 6-8 people while a room 500 sq. ft. will hold 13-20. Next, you should consider how much room you want in between people. The more space between each chair the more space you will need.
Questions to Ask When Booking Meeting Space
- Before booking a meeting space there are a couple of questions that you should ask your potential meeting space venue.
- How many people can comfortably sit in your corporate meeting room?
- What accommodation does the meeting room have?
- How early can I set it up and how much time do I have to tear it down?
- What all is included in the cost?
- What are your deposit/payment policies?
- What are your cancellation policies?
- Can I bring outside suppliers or do you offer catering services?
- In terms of technology, what is included in each meeting space?
- Are there any special restrictions I should be aware of?
- Is there any on-site parking?
What to Look For In a Meeting Space
Whether your meeting is held in a hotel, venue, restaurant, or office building there are a couple of things that you should look for. The most important factor is the size of the conference room and the aesthetic. Not only do you want people to feel comfortable by providing them with enough space but you also want to make sure that the decor, colors, lighting (including windows), and overall atmosphere reflect your meetings' vibes. You should also want to look at the quality of the wifi, power sockets, monitors, or any other piece of technology that you may need. You don’t want anything crashing in the middle of your meeting. Lastly, you should find a location that makes sense for your meeting. You don’t want people to travel long distances if everyone lives relatively close to each other.